The Official thread for SOY cosplay'08:"The Beginning" Presented by Japanese Tsubasa

[Tsub4s4]

Hi everyone!! We, the Japanese Tsubasa Club in Ngee Ann Polytechnic, are proud to present, SOY cosplay’08: “The Beginning”!!!

And yes, SOY is pronounced as soy in soy bean, but we ain’t related to any soy products. SOY means Start Of Year as it should be the first cosplay event of the new year. And why “The Beginning” ?It is due to the fact that, this will be the first standalone cosplay event that we are hosting. We hope to make this a yearly or bi-yearly event, so please come down in your costumes or with your cameras and support us.


Some details about the event:

It is a FREE event. NO entry fees and it is open to all! You dun need to be a student from Ngee Ann to come and join in!!
There will be a solo and group cosplay competition. And there will be prizes!!!
And like any other Cosplay events, there will be booths set up for rent.
There will be a bag storage system so you can drop off your bags with us while you have fun at the event, but note that there will be a fee for the bag storage, details in the time to come.

deadline for registrating a booth is on the 15th Jan 08. 12 noon It may close earlier if all the booths are taken up.

14 Jan 08 is the registration deadline for the cosplay competition. Please send in the registration form by then! Thank you! registration closed!

Please email do us at pr[at]soy-japtsubasa.net , if you want to perform during the event. may it be a band or dance or etc. DEAD LINE: 18th Jan 08, 12 noon

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Updates:

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04/12/07: rules and regulations are up.
The registration form for the booths and competition will be up by this week. For performances please PM Togusa for more information.
Any questions on the rules and regulations, registrations please email to pr[at]soy-japtsubasa[dot]net
~~~~~~~

08/12/07: registration forms are up!
Prizes of the group cosplay competition are changed!
increase of $20 worth of vouchers for each prize for the group cosplay competition
~~~~~~~

17/12/07: Stop posting unrelated post here!
go to soy cosplay'08
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18/12/07: Change of deadlines and more information!
-Read the 3rd post for more information.--
~~~~~~~

19/12/07: Bus 52 goes to NP!
Updated the bus list and where you can take the buses from *only MRT stations and interchange near NP*
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22/12/07: Rules updated
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13/01/08: News updates
Read the post below.
~~~~~~

15/01/08: Competition Registration closed!
- dateline extended for booth till 12 noon of 15/01/08
- performance dateline extended to the 18th of Jan, 12 noon.
- information on media pass below.

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This thread is for Updates and official queries about the event. Please do not post off-topic replies here. We have an old thread about the event in the cosplay chat thread: here. Please chat there.

If there are any personal, private or official queries and questions, Please PM togusa or email pr[at]soy-japtsubasa[dot]net
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map below.

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How to get there?
Please try to come by the Main gate.
These buses stop near the main gate: 52,74,151,154,61,75 and 184

You can take 74 from dover MRT (heading to towards Hougang/west bound)
52,154 and 184 from Clementi MRT (opposite of the Macdonald)
75,184 from Bt Panjang interchange
61 from Bukit Batok Interchange

If driving, Come by Clementi Road.

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[Togusa]

04/12/07:

Rules and Regulations [LATEST] [UPDATED:22/12/07]

1.1 Basic house Rules

* ANY unlawful acts such as vandalizing of school properties, theft and etc will be handed over to school disciplinary, campus security or the police.

* Ngee Ann Polytechnic and Japanese Tsubasa Club will NOT be liable for any loss or damage of belongings E.g. merchandise, costume, props, dollfies, bags, etc during the event.

* NO explicit photography is allowed. E.g. Hentai/yaoi/yuri

* Punctuality would be appreciated if you have signed up for competitions. Involved parties are encouraged to register at least 30 minutes before the allocated time slots. JTC has the rights to disqualify any late comers unless it is due to technical problems on our side.

* There will be rooms prepared to store belongings. The rates are not finalized yet but will be in the range between $2 to $3.

• No smoking at the event area and in NP campus.

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1.2 Booths:


To register for a booth please submit the registration form [click here]
to this email: pr[at]soy-japtsubasa[dot]net

deadline: 14th Jan 2008 [Monday], 2359 hours


• There are 2 type of rental booths.
o Type A: retail booths, eg. Selling doujin, dollifies, food, second hand products
o Type B: Exhibit booths, eg. Dollifies exhibit. Figures/ models exhibit, Photoshoot Booth.

• Each Type A: retail booth comes with:
- 1 table (130 cm X 61 cm)
- 2 chairs
- 1 panel board (122cm X 122cm)

• Each Type B: exhibit booth comes with:
- 1 table (130 cm X 61 cm)
- - 2 chairs

• The rental fees for the booths are:
o Type A: retail booths : SG $20
o Type B exhibit booths: SG $10

* Maximum of 2 tables is allowed for each tenant.

* Due to space constraints, booths are available at first come first serve basis

* Rental Fees to be made in person or bank transfer to POSB saving account

* Extra tables and chairs are not allowed due to space constraints.

* Selling of explicit goods is not allowed.

* No sales are allowed to take place in exhibit booths. If officials spotted any exhibit booth selling any goods, owner will have to top up another $20 or force to vacant the booth.

* NP & JTC will not be accountable for booth’s profit and loss.

* NP & JTC shall not be liable for any loss/ damaged/ illegal goods of any sort.

* For safety measures, there should always be someone manning the booths.

* Should there be any drastic changes in the nature of business of your booth please send us an early notice as they may be a need to relocate your booth.
E.g. Changes: books à food

* Anyone found infringing the rules shall be immediately escorted out of NP premises. Person particulars will be noted and disciplinary action will be taken if deemed necessary.

* JTC has the right to make any changes without prior notice.

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1.3 Cosplay
• Dressings of Lolita, punk is not encouraged unless it represents a character, but you are welcome to come for the event.

• No hentai/ yaoi/ yuri behaviour or acts are allowed.

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1.4 Cosplay Competition:

To register for the competition please email the registration form to this email:
pr[at]soy-japtsubasa[dot]net

Registration forms:
Individual: [click here]

Group: [click here]

deadline: 14th of Jan 2008 [monday] 2359 hours

• No entry fees will be charge for the competition registration.

• There are 2 categories for the Cosplay competition: Individual and Group competition.

• Both are separate Competition

• Cosplayers can join both categories.

• Special requests are to be stated in the registration form.

• Only cosplay of Japanese games/anime/manga characters is allowed to join. No Lolita, punk or etc unless it is a cosplay of a character wearing the stated.

• A trial as well as an Audition on the 19th of Jan 2008. Please make yourself free on that day.

• RULES for the following categories:


Single Competition
Time Limit: Max of 5 mins

Group Competition
Time limit: Max of 10 mins
Min. number of cosplayers is 2.

• Outfits must be relevant to the theme “ Japanese” (i.e. games/ anime/ manga)
• Contestants can sing or perform a skit/ dance etc.
• No explicit performance (e.g. yuri/ yaoi/ hentai) for audience’s concerns
• Music must be in MP3 format burn into CD
• If music is a mixture of several songs, please compile into one music file before sending to us to avoid any disruption of your performance.
• On the actual day of event, a backup CD on your side is encouraged for any unforeseen circumstances.

Prizes:
o Group Cat.: 1st prize :$100 Kinokuniya voucher
Runner up: $80 Kinokuniya voucher
o Individual cat.: 1st prize: $50 Kinokuniya voucher
Runner up: $30 Kinokuniya voucher
o Crowd favourite: Kinokuniya $20 voucher

• ALL INFORMATION above are correct at the date of posting.


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1.5 Photography

• The NP atrium is quite dark if the sky is overcast / cloudy. Please bring your own flash.

• Photography is not limited to the event areas. Shooting outside the areas are at your own risk.

• Please seek permission from the cosplayers before taking any photos.

• Cosplayers have the right to deny requests for photo-taking.

• NP and JTC do not disregard professional photographers and/or commercial entities offering their business cards. Should you decide to accept the cards, we claim NO responsibility for what may happen.

• Attempts to take unlawful photographs (E.g. upskirt, voyeur etc.), if discovered, will be handed to the police. If you see anyone attempting the above, please report to the JTC officials or helpers.

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1.6 Performances:

• Deadline: 14th of Jan 2008 [monday] 2359 hours

• To register for a slot to peform. Email to pr[at]soy-japtsubasa[dot]net

•What is considered as a performances? eg. 1.mass dance, 2. anything that need the use of the stage. 3. panels/forums.

•If you have planned/ going to do something like this at SOY, please register with us.

•Any quires, email to pr[at]soy-japtsubasa[dot]net

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1.7 Miscellaneous:

• Screaming, swearing and any bad behaviour is actively discouraged; please take note of your conduct within the event and campus premises.

• Keep the NP campus clean and dispose your trash in the bins provided.

• Keep the toilets clean at all time for the consideration of others such as washing out hair dyes, etc. In the circumstance of any clogged basins please approach the JTC to rectify the situation.

• Necessary weapon props must be blunt otherwise no sharp items such as weapon props as it may cause potential injury to the public.

• Explosive devices or objects are prohibited within our event. E.g. smoke bombs, fire-crackers or coloured smoke.

• JTC have the right to make any changes without prior notice



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08/12/07

Registration forms are up!!!!
Please Download them from the links below. If it do not work please download the attachment from sgcafe.

Booths: Booths_reg_form.doc

Individual competition: Individual_reg_form.doc


Group Competition: Group_reg_form.doc


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08/12/07 [2]

Changes for group cosplay prizes!! For the better!

group category: 1st : $ 100.00 worth of Kinokuniya Voucher [from $80]

runner up: $80.00 worth of Kinokuniya Voucher [from $60]

[Togusa]

updates:
---17/12/07---


Okay People! I am sorry to say but due to the number of "unrelated posts /chit chat" here. Can I request that you do not post here if you are not asking any questions or queries about the event.


Please go to our chating thread of SOY cosplay'08 to talk about the event. -> soy cosplay'08

THIS THREAD is for UPDATES.

Thank you for cooperating.

--18/12/07--

UPDATES:

1. We are setting a deadline for performance. Please email us by the 14/01/08 [monday] 2359 hrs.

To register for performance,please Email to us at pr[at]soy-japtsubasa[dot]net

We will hold a run through/audition on the 19th of Jan 2008. Please make yourself free on that day.

2. booth registration deadline has moved back to the 14th of Jan 2008[MON] 2359 hrs

3. All changes in rental of booth, cosplay competition, performance are to be made by the 19th of Jan 2008 [SAT] 2359 hrs. No changes are allowed after that date. Please email: title: changes to *whatever* @ pr[at]soy-japtsubasa[dot]net

4. Please note this when u email to pr[at]soy-japtsubasa[dot]net :

For cosplay registration, please title the email:
For solo -> Solo cosplay.
for group -> group cosplay.
for enquiries -> cosplay questions

for booth registration, please title email:
registration -> booth registration.
for enquiries -> booth questions

for performance, please title email:
registration -> performance.
enquiries -> performance queries

for booth registration
booth registration -> booth registration
booth enquiries -> booth queries

for any other questions:
title: questions


21/12/07:
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The website is up!!!
http://soy-japtsubasa.net




23/12/07:
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ALL deadlines are moved to the 14th of Jan 2008 [2359hrs]
new performance rules are added.
*all are above in the 2nd post*
Website will be updated


13/01/08:
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Latest Announcement: 13th Jan 2008

2 more days to the end of the registration deadline.
So register now!!!!.

The competition will go on!!!
And currently, we need more people to join the group competition!

Booth:
There will be no tablecloth for the booths. Please bring your own tablecloth, if you want.

We will release the floor plan and the booth layout after the registration. Please check your email then.

15/01/08:
-----------------

Official announcement! [15/01/08]

1.

WE have closed registration for the competitions!

We have 4 groups and 3 individuals joining the competition. due to the numbers we are more likely to only have 1st prize for each category, given out on that day. So contestants, do your best!!!

more details will be out later tonight!
--------------------------------

2.

We will be allowing booth registration to continue till 12 noon of 15th of Jan 2008 [Tuesday]. This is due to some email had bounced. If you did not receive a reply after sending your form in, that means we did not receive it.

You can try sending to togusa[dot]chan[at]gmail[dot]com if you email keep bouncing. [please send in the same format as the one you using to register]

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3.

Performances registration is extended to this friday [18/01/08],12 noon.
If you failed to get into the competitions, you still can perform!
Just email us of what you want to do and we will discuss from there.
Note: performances will have to go through a run through on the 19/01/08 [SAT], the meeting will be held in Ngee Ann Poly at 3pm.
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4.
Booth payments: We will be emailing all booth owners on the payment methods.

By bank transfer: There will be a DBS and a OCBC account which you can transfer to. Please sms/email us the transaction number once you done the transfer and to which account.

Cash payments: collection day: 19th of Jan 2008, Ngee Ann poly, from 3pm. finalised location will be emailed. If lost go to the atrium, and find the Japanese tsubasa club booth. They will direct you to the collection location.

2nd collection day: Registration counter during SOY.

We will hold your booth till payment is made.


There are shutter bus to ngee ann from clementi MRT on that day as it is NP's open house.
--------------------------------

5.

Media pass:
Due to we are receiving emails of people want to cover the event, we will be issuing media passes for:

• All commercial or research-based, etc. media. [eg. school projects, reports, blogs with full reports.]
  
• JTC have the right to not issue the pass or forcibly evict/confiscate any media presence in non-compliance with our rules and regulations.
  
• Photos/films taken for personal use do not require a media pass.
  
• Media passes allow holders to:
  

  1. Publish photos or films to printed, web and digital publications.
  2. Reproduce information for research purposes.

• Please note that media passes do not automatically grant full-access to all locations and people. Holders still have to follow the rules and regulations
  Attendee acceptance (for photographs, interviews et al) are still required.

To register for a pass, Please register at the registration counter during the Event.
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20-01-2008

Okay good news to those that are still interested to join the individual cosplay competition. We are opening 2 more slots!!

So email us the registration form NOW!

the first 2 completed forms with the required photos will be accepted.

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22-01-08:

REGISTRATION FOR INDIVIDUAL COSPLAY COMPETITION IS CLOSED
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GROUP:We will have 5 groups fighting for the 1st and runner up prize during the event.

INDIVIDUALS: As we have 5 individual Entries, there will be 1st and runner up prize for that category.

The crowd favourite award is only for the 5 individuals. We will explain on how to vote for them during the event itself.
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We have bag storage rooms!
The storage rates will go at $2 per 3 bags.

If you have 1 or 2 bags, it will still be $2.
You can drop off your bags together with friends and maybe save some money!
The rooms are at BLK 56, [across the road, next to the atrium ] *map will be up soon.*

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Basic Schedule of the event.

11am: Open doors to the event area.
12.30pm: Officially Openning
1pm: Performance, followed by Individual Competition.
-----BREAK-----
3pm: Performance, followed by Group Competition
-----BREAK-----
5.30pm: Prize presentation
6pm: Official closing.
NOTE: The area will close up at 7pm, so you can hang around to 7pm.
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24/01/08


This post is the same as the announcement on the announcement thread.

First of all, Japanese Tsubasa Club regrets to inform everyone that there will be a change in venue
due to the unexpected occurance of the Joint Admissions Exercise [JAE].
The information was only disseminated to us today and immediate planning and actions were taken due to the limited time frame.
The venue will be changed to LT 26.
Please be assured that there will be ushers located at the school bus stop to assist you to the actual location.
We sincerely apologise for inconvenience and hope to seek for your understanding.

Warmest Regards,
Japanese Tsubasa Club

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Maps to the new location will be up soon.

To booth owners: there will be a new layout, which will be sent out tonight. Your booth numbers will be changed.

Performers and contestants: LT 26 is a performance lecture theatre. So there will be A BIG STAGE!!!!.
Note: We cannot get wireless hand free mics. we only have wired clip-on mics.
there is a special changing room behind the stage.
Dry runs will start at 10am, it will be close door.

For any queries, you can connect togusa via his number or email to pr[at]soy-japtsubasa[dot]net
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For all vistors:
We are sorry for the change of location, but WILL have ushers and signs bringing all to the event area. The ushering point will be the big bus stop at outside of Ngee Ann poly's main gate. There will be a booth there.

If you are driving in to NP for the event. please follow this directions:
1. Enter by the main gate.
2. Turn right once you enter NP.
3. Drive straight down pass the sport complex which is on the right.
4. Go straight at the junction.
5. Turn in at car park 21 or 20 [CP-21 and CP-20]

to exit: follow the exit signs.

Sorry for the inconvenience caused.
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[Akimoto]

nicely done. =D

[urns88]

PLS Support ~

[Usagi-san]

Will it be similar to last year's event?

[Harenai]

cool!! ups for you XD

[Togusa]

Originally Posted by Usagi-san

Will it be similar to last year's event?

Last year's event was not held by us, but I can say SOY will be very different to it.

[Sanguine]

Ups for you~
Can't wait ^^

[kane-chan]

^^ upz!!

[Zermine]

Great news ! Upz for you ! Great to see another Cosplay event being organised ^^

I see there were some people wearing sub-culture fashions like punk , lolita etc to other cosplay events. do you guys allowed that too ? thanks

[Yappy]

upz. i'd like info regarding the booths

[Togusa]

Originally Posted by Zermine

I see there were some people wearing sub-culture fashions like punk , lolita etc to other cosplay events. do you guys allowed that too ? thanks

Yap. We allow people to come in punk, lolita and etc. Just that these people cannot join the cosplay competition unless they are cosplaying a character is in punk or lolita.

[cutepetz]

Cool I am going!

[xevelynx]

Upz for ya!
Can't wait for the event~~
*misses NP alot*